5. Athlete Records Management

Manage athlete registrations, approvals, renewals, and activity tracking with advanced filtering and status controls.

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📌 5.1. Athlete Records Overview

Displayed Data:

Field	Description
ID	Unique identifier for each athlete
Name	Athlete’s full name
Gender	Male or Female
Email	Contact email of the athlete
Membership Type	Annual Membership or other types
Status	Active or Inactive
Account Status	Pending, Approved, Rejected, or Incomplete Profile
Subscription Payment Status	Paid, Not Paid, or Pending
Subscription End Date	Expiration date of the athlete’s membership
Actions	Management options for each athlete

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🔍 5.2. Filtering & Search Options

Filtering Options:

Search Bar → Find athletes by:

• Name

• Email

• Phone Number

• Identity Card Number

• Filter by Gender → Male | Female

• Filter by Status → Active | Inactive

• Filter by Account Status → Pending | Approved | Rejected | Incomplete Profile

• Filter by Subscription Payment Status → Paid | Not Paid | Pending

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⚙️ 5.3. Athlete Actions & Management

• Renew Subscription → Extend the athlete’s membership validity.
• Show → View full details of the athlete.
• Inactivate → Change athlete status to inactive.
• Delete → Remove the athlete from the system.

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📂 5.4. Athlete Profile Management

Each athlete has a detailed profile page with personal and membership information.

Personal Details:

Field	Description
Profile Picture	Athlete's profile picture (if applicable).
Email	Registered email address.
Phone Number	Contact phone number.
Identity Card Number & Image	Government-issued ID details.
Birthdate	Athlete's date of birth.
Activity Type	Type of sport or activity (e.g., Coastal Rowing).
Subscription End Date	Expiration date of the athlete's membership.

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Editing Athlete Information:

Action	Description
Modify Details	Update athlete's personal details.
Update Payment Status	Modify payment and subscription validity.

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Adding a New Athlete:

Personal Details:

Field	Description
First & Last Name	Athlete's full name.
Email	Registered email address.
Phone Number & Country Code	Athlete's contact number.
Birth Date	Athlete's date of birth.
Gender	Select Male or Female.

Verification Details:

Field	Description
Identity Card Type	Select the type of ID (e.g., Passport, National ID).
Identity Card Number	Enter the ID number.
Upload Identity Card Image	Upload a scanned copy of the ID.

Membership & Payment:

Field	Description
Choose Membership Type	Select the membership type (Annual, Monthly).
Select Payment Status	Choose Paid, Not Paid, or Pending.

Activity Type Selection:

Field	Description
Activity Type Selection	Define the athlete's activity (e.g., Coastal Rowing, Running, etc.).

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Actions:

Action	Description
Save & Register	Confirms athlete registration.

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🔗 5.5. System Integration & Workflow

• Interconnection with Membership Management → Ensures all athletes are properly registered and have valid subscriptions.
• Subscription Expiry Handling → Athletes receive notifications before membership expires.
• Payment Gateway Link → Paid users automatically gain membership after successful payment.
• Athlete Inactivation Process → Prevents access for unpaid or inactive users.

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🎯 5.6. Conclusion

• The Athletes Management Module provides a structured system to handle athlete registrations, approvals, renewals, and activity tracking efficiently.
• With filtering, searching, and management actions, admins can easily monitor and manage all registered athletes.

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